Data Center Compliance and Regulatory Adherence Policy

• Table of Contents

  • EDC Inc Data Center Compliance and Regulatory Adherence Policy
  • 1.0 Policy Statement
  • 2.0 Roles and Responsibilities
  • 3.0 Compliance Procedures
  • 3.1 User and Service Account Management
  • 3.2 Inventory Management
  • 3.3 Change Management
  • 4.0 Security Measures
  • 5.0 Patch Management
  • 6.0 Compliance Monitoring and Auditing
  • 7.0 Policy Violations
  • Conclusion

EDC Inc Data Center Compliance and Regulatory Adherence Policy

This policy outlines the standards and procedures for ensuring that EDC Inc’s data centers comply with all relevant regulations and standards. It is designed to provide a framework for maintaining the integrity, availability, and confidentiality of the data stored in our data centers.

1.0 Policy Statement

EDC Inc is committed to ensuring that all data center operations are conducted in accordance with applicable laws, regulations, and industry best practices. This includes, but is not limited to, the management of user and service accounts in Active Directory, the use of the CMDB inventory management tool, and the oversight of the Change Audit Board (CAB).

2.0 Roles and Responsibilities

The following departments are responsible for implementing and enforcing this policy:

• IT Server Operations
• IT Server Build Operations
• IT-SOC (Incident management)
• Corporate Physical Security
• IT Security Operations
• IT Monitoring Operations
• IT Database Operations
• IT Audit and Compliance

Each department is led by an IT Director and Managers who are responsible for ensuring their teams comply with this policy.

3.0 Compliance Procedures

3.1 User and Service Account Management

The IT Server Operations department is responsible for managing user and service accounts in Active Directory. This includes ensuring that all accounts are properly configured, regularly reviewed, and promptly deactivated when no longer needed.

3.2 Inventory Management

The IT Server Build Operations department uses the CMDB inventory management tool to track all hardware and software assets in the data center. This includes maintaining accurate records of all assets, regularly auditing these records for accuracy, and ensuring that all assets are properly disposed of when no longer needed.

3.3 Change Management

The Change Audit Board (CAB) oversees all changes to the data center environment. This includes reviewing and approving all proposed changes, monitoring the implementation of approved changes, and conducting post-implementation reviews to ensure that changes have been successfully implemented and have not introduced any new risks.

4.0 Security Measures

The IT Security Operations department is responsible for implementing and maintaining security measures to protect the data center. This includes conducting regular security assessments, implementing security controls, and responding to security incidents.

5.0 Patch Management

The IT Server Operations department is responsible for patching servers every 30 days. If a server cannot be patched within this timeframe, an IT Exception must be approved by IT Security.

6.0 Compliance Monitoring and Auditing

The IT Audit and Compliance department is responsible for monitoring compliance with this policy and conducting regular audits to ensure that all departments are adhering to the policy’s requirements.

7.0 Policy Violations

Any violations of this policy will be taken seriously and may result in disciplinary action, up to and including termination of employment.

Conclusion

EDC Inc is committed to maintaining the highest standards of data center compliance and regulatory adherence. By adhering to this policy, we can ensure that our data centers operate efficiently, securely, and in compliance with all relevant laws and regulations. This policy is a critical component of our overall commitment to data security and privacy, and we expect all employees to adhere to its requirements.